Manage portal navigation

This page explains how to manage a portal’s navigation after pages have been added. It includes reordering pages, adding links, setting permissions, and hiding or deleting pages. For an explanation of how navigation works in portals, see Understanding portal pages and navigation.

Before you begin, ensure you have added at least one page to the portal: see Add pages to a portal.

To manage a portal’s navigation:

Open the portal.
Select the cog icon in the top-right of the portal view.
Select Portal Settings.
In the top navigation, select Navigation.

The Manage Navigation panel opens on the right-hand side of the view, listing all pages in the order they appear in the portal navigation.

Reorder pages

In the Manage Navigation panel, select and hold a page.
Drag the page to the desired position in the list.
Release to confirm the new position.

The portal navigation updates immediately to reflect the new order.

Add a sub-page to a CMS page

Sub-pages can be nested under a CMS page up to four levels deep. This option is only available for CMS pages.

In the Manage Navigation panel, select the … menu next to a CMS page.
Select Add Page.
In the Name field, enter a name for the sub-page.
In the URL field, enter a URL for the sub-page.
Select Save & Apply.

The sub-page appears below the parent CMS page in the navigation. Sub-pages are presented as a horizontal dropdown or vertical sidebar depending on the presentation style selected when the parent page was created: see Add pages to a portal.

Add a link

A link can be added to the navigation alongside pages, pointing to an internal page or an external URL.

In the Manage Navigation panel, select the … menu next to a page.
Select Add Link.
In the Name field, enter a label for the link.
In the URL field, enter the destination URL.
Select Save & Apply.

The link appears below the parent page in the navigation. Selecting the link in the portal navigates to the destination URL. To edit or delete a link, select the … menu next to the link.

Configure page settings

Page settings allow you to update the page name and URL, and to enable or disable the page.

In the Manage Navigation panel, select the … menu next to a page.
Select Settings.
Update the Name or URL fields as required.
To enable or disable the page, select or deselect the Enable This Page checkbox.
Select Save & Apply.

Set page permissions

By default, all user groups assigned to a portal can access all pages within it. To restrict access to a specific page, configure page permissions.

Only the user who created a page can set or update its permissions. User groups must be assigned at portal level before they can be applied to individual pages. See Add and manage portals.

In the Manage Navigation panel, select the … menu next to a page.
Select Permissions. All user groups assigned to the portal are listed and enabled by default.
Toggle off any groups that should not have access to this page.

Hide a page

Hiding a page removes it from the portal navigation without deleting it. Hidden pages remain accessible to users who have a direct URL.

Hiding a page is different from disabling it. A hidden page remains active and accessible via direct URL. A disabled page is inactive and cannot be accessed at all. To disable a page, see Configure page settings.

In the Manage Navigation panel, select the … menu next to a page.
Select Hide.

A private eye icon appears next to the page in the Manage Navigation panel to indicate it is hidden. To make the page visible again, select the … menu and select Unhide.

Delete a page

In the Manage Navigation panel, select the … menu next to a page.
Select Delete.
Confirm the deletion in the warning dialogue.

Deleting a page permanently removes it and its content and cannot be undone.

CMS page versioning

CMS pages have version history. Timestamps record saved changes and allow users to revisit and revert to previous versions in the archive.

Open a CMS page in edit mode.
Select Version History in the top-right of the page editor.
Review the list of timestamps displayed in the CMS version history menu.
Select the downward arrow next to a timestamp to expand it. Note the email address shown, indicating which user made that change.
Select Preview and Edit on the chosen version. The page refreshes to display that version’s content.
Select Publish to restore this version as the live page.

Localise a CMS page

CMS pages can have locale-specific versions, allowing different content to be displayed to users based on their locale setting.

Open a CMS page in edit mode.
In the top-right of the page editor, select the Locale menu.
Select the locale to edit.
Add content for that locale.
Publish the page.

If no localised version exists for a user’s locale, the portal displays the default locale version instead.

Localised versions of a CMS page are edited independently. Content added in one locale does not carry over to other locales.